The company TOKS faced the simple truth before installing the system – it can handle only one document at a time with one hand. So to increase the speed, you need more hands … In practical terms, it was decided to look for solutions to automate processes. In order to achieve the set goals, in 2018 it was decided to implement Sekasoft’s document and process management system (DVS). The first modules for managing documents, contracts, tasks and personnel documents were introduced. A year after implementation, we began moving accounting records to electronic space, which will save even more staff time as accounts are handled and transmitted electronically where they are needed and faster, and it is easier for accountants to manage account flows and assignments.
In the near future TOKS plans – also a full-fledged internal communication platform. Drivers are expected to be invited in the coming years to implement DMS tools for their ongoing training. Distances will continue to grow – further routes, more orders, but the ambition remains to be available to each other at the click of a button. The system development plans also include automation of the procurement process to speed up decision-making.
“I asked for all the documents to be transferred to the electronic space sooner, so that there would be no more thick binders and piles of paper documents that I have to sign every day. To date, we have digitized most of our business processes, and the benefits provided motivate further change. ”
“Last year, the turnover of TOKS increased by +0.5 million Eur. The increase in turnover at least 50% was affected by increased operating efficiency as a result of implementation of Sekasoft’s order management system.”
Head of marketing and sales